DEPARTMENT OF HEALTH SERVICES
Division of Health Care Access and Accountability
STATE OF WISCONSIN
DHS 107.13(3), Wis. Admin. Code
PRIOR AUTHORIZATION / SUBSTANCE ABUSE ATTACHMENT (PA/SAA) COMPLETION INSTRUCTIONS
ForwardHealth requires certain information to enable the programs to authorize and pay for medical services provided to eligible members.
Members of ForwardHealth are required to give providers full, correct, and truthful information for the submission of correct and complete claims for reimbursement. This information should include, but is not limited to, information concerning enrollment status, accurate name, address, and member identification number (DHS 104.02, Wis. Admin. Code).
Under s. 49.45(4), Wis. Stats., personally identifiable information about program applicants and members is confidential and is used for purposes directly related to ForwardHealth administration such as determining eligibility of the applicant, processing prior authorization (PA) requests, or processing provider claims for reimbursement. Failure to supply the information requested by the form may result in denial of PA or payment for the services.
The use of this form is mandatory when requesting PA for certain services. If necessary, attach additional pages if more space is needed. Refer to the applicable service-specific publications for service restrictions and additional documentation requirements. Provide enough information for ForwardHealth to make a determination about the request.
Attach the completed Prior Authorization/Substance Abuse Attachment (PA/SAA), F-11032, to the Prior Authorization Request Form (PA/RF), F-11018, and send it to ForwardHealth. Providers should make duplicate copies of all paper documents mailed to ForwardHealth. Providers may submit PA requests electronically via the ForwardHealth Portal by accessing www.forwardhealth.wi.gov/, by fax to ForwardHealth at (608) 221-8616, or by mail to the following address:
313 Blettner Blvd
Madison WI 53784
The provision of services that are greater than or significantly different from those authorized may result in nonpayment of the billing claim(s).
SECTION I — MEMBER INFORMATION
Element 1 — Name — Member
Enter the member’s last name, first name, and middle initial. Use the Wisconsin’s Enrollment Verification System (EVS) to obtain the correct spelling of the member’s name. If the name or spelling of the name on the ForwardHealth identification card and the EVS do not match, use the spelling from the EVS.
Element 2 — Age — Member
Enter the age of the member in numerical form (e.g., 16, 21, 60).
Element 3 — Member Identification Number
Enter the member ID. Do not enter any other numbers or letters. Use the ForwardHealth card or the EVS to obtain the correct member ID.
SECTION II — PROVIDER INFORMATION
Element 4 — Name and Credentials — Rendering Provider
Enter the name and credentials of the provider who will be providing treatment.
Element 5 — Rendering Provider’s National Provider Identifier (NPI)
Enter the National Provider Identifier (NPI) of the rendering provider.
Element 6 — Telephone Number — Rendering Provider
Enter the rendering provider’s telephone number, including area code.
SECTION III — TYPE OF TREATMENT REQUESTED
Designate the type of treatment requested (e.g., primary intensive outpatient treatment, aftercare/follow-up service, or affected family member/codependency treatment). Identify the types of sessions, duration, and schedule. The total hours must match the quantities indicated in Element 22 of the PA/RF.
SECTION IV- DOCUMENTATION
Indicate if the member was in primary substance abuse treatment in the last 12 months. If “yes,” provide date(s), problem(s), outcome, and provider of service.
Enter the date of the most recent diagnostic evaluation(s) or medical examination(s), which includes diagnosis, summary of present medical findings, and medical history.
Specify any diagnostic procedures employed.
Provide current primary and secondary (refer to the current Diagnostic and Statistical Manual of Mental Disorders) codes and descriptions.
Describe the member’s current clinical problems and relevant history. Include substance abuse history.
Describe the member’s family situation. Describe how family issues are being addressed and if family members are involved in treatment. If family members are not involved in treatment, specify why not.
Provide a detailed description of treatment objectives and goals.
Describe expected outcome of treatment (include use of self-help groups, if appropriate).
SECTION V — SIGNATURES
Element 16 — Signature — Member or Representative (Optional)
Signature of the member or representative indicates the member has read the attached request for PA of substance abuse and agrees that it will be sent to ForwardHealth for review. The member’s signature is optional.
Element 17 — Date Signed
Enter the month, day, and year the PA/SAA is signed (in MM/DD/CCYY format) by the member or representative.
Element 18 — Relationship (If Representative)
When a representative signs on behalf of the member, include his or her relationship to the member.
Element 19 — Signature — Rendering Provider
ForwardHealth requires the rendering provider’s signature to process the PA request. Read the PA statement before dating and signing the attachment.
Element 20 — Date Signed
Enter the month, day, and year the PA/SAA is signed (in MM/DD/CCYY format) by the rendering provider.
Element 21 — Discipline of Rendering Provider
Enter the discipline of the rendering provider.
Element 22 — Rendering Provider’s NPI
Enter the NPI of the rendering provider.
Element 23 — Signature
Signature required only if the rendering provider is not a physician or psychologist.
Element 24 — Date Signed
Enter the month, day, and year the PA/SAA was signed (in MM/DD/CCYY format) by the supervising provider, if applicable.
Providers may attach copies of assessments, treatment summaries, treatment plans, or other documentation in response to the information requested on the form. Providers are responsible for ensuring that the information attached adequately responds to what is requested.
The attachment must be signed and dated by the provider requesting/providing the service.
Prior Authorization / Substance Abuse Attachment Completion Instructions – Download [Optimized PDF]
Prior Authorization / Substance Abuse Attachment Completion Instructions – Download [Original PDF]